AutoRFP.ai
AutoRFP.ai is an AI-powered platform that automates responses to RFPs, DDQs, RFIs, and security questionnaires using generative AI. It generates draft responses from user content libraries, supports real-time collaboration, and integrates with tools like Salesforce and Google Drive. The system processes inputs in formats including Excel, Word, and PDFs, and exports to matching formats or online portals via browser extension.
Key features include the AI Response Engine for instant drafts, Hyper Editor for efficient editing with reduced clicks, and Writing Actions for tasks like shortening or simplifying text. The AI Reviewer provides scores and feedback on response quality. Translation supports over 30 languages with localization for variants like UK and US English. Content management uses flexible tagging for categorization, such as by product or HR topics. Security involves private Azure AI processing, zero model training on user data, ISO 27001 and SOC 2 certifications, and regional data centers in EU, US, and AU.
Top competitors include Loopio, which focuses on content library management and collaboration but offers less advanced generative AI, and Responsive (formerly RFPIO), known for extensive integrations and automation but with a more complex interface and per-user pricing. AutoRFP.ai’s project-based pricing includes unlimited users across tiers, generally more scalable than Loopio’s setup or Responsive’s add-ons. Users report 60 percent time savings and 10 percent win rate increases.
Positive aspects involve accurate contextual responses using company terminology, seamless team workflows, and easy import/export. Negative aspects include dependency on high-quality input content for optimal accuracy and occasional manual adjustments for specialized questions. Surprise elements are the Trust Scores for response confidence and one-click tone adjustments that maintain consistency across documents.
The platform handles multi-user editing without limits and automates notifications via Slack or Teams apps. For implementation, import initial content, test with a sample RFP, and refine based on AI feedback to achieve reliable outputs.
What are the key features? ⭐
- AI Response Engine: Generates complete draft responses in seconds using generative AI from approved content and previous projects.
- Hyper Editor: Speeds up response editing with 50 percent fewer clicks and keyboard navigation up to five times faster than alternatives.
- Real-time Collaboration: Enables unlimited users to assign roles, edit, and review responses simultaneously with instant updates.
- Automated Translation: Supports responses in over 30 languages with auto-localization for regional variants like UK and US English.
- AI Reviewer: Scores responses from 0 to 100 and provides actionable feedback to improve quality and compliance.
Who is it for? 🤔
Examples of what you can use it for 💭
- Sales Manager: Uses the AI Response Engine to generate tailored drafts for multiple RFPs simultaneously, freeing time for client calls and increasing bid participation by 30 percent.
- Proposal Coordinator: Leverages Hyper Editor and real-time collaboration to coordinate reviews across subject matter experts, reducing turnaround from days to hours on complex DDQs.
- Compliance Officer: Applies AI Reviewer to score security questionnaire responses for accuracy and compliance, minimizing errors in regulated industries like finance.
- Global Sales Rep: Employs automated translation to respond to international RFIs in local languages, maintaining tone consistency and speeding up cross-border deals.
- Content Librarian: Utilizes flexible tagging and content sync from Google Drive to organize and update libraries, ensuring AI pulls the most relevant, current information for tenders.
Pros & Cons ⚖️
- Saves 60% time
- AI context grasp
- Multi-language
- Initial tagging time
