Best AI Tools for Project Management
AI tools have also found their way to change project management, enabling teams to streamline processes, enhance decision-making, and foster more effective team collaboration.
In most cases, the AI tech has been implemented into existing project management solutions to enable new features, mostly in the content creation department, allowing for more streamlined workflows.
As a result, users can get more done while they are inside a project management app, instead of switching between multiple apps and services.
In addition, AI can also automate some repetitive tasks, like scheduling, resource allocation, and progress tracking — freeing up project managers to focus on more strategic aspects of their projects.
Here are some of the best AI tools for project managers:
ClickUp Brain
👍 Pros
👎 Cons
- Project management on steroids and then some
- What used to take 30 minutes now takes 30 seconds
- Works for different kinds of roles in your company
- You have to pay more to use ClickUp AI
ClickUp Brain is an AI layer built into the ClickUp platform that connects tasks, docs, and apps for contextual automation and insights. It handles everything from meeting summaries to task prioritization, using models such as GPT-5, Claude, and Sonnet. Users access it across desktop, browser, and mobile for seamless workflow integration.
Key features include AI Agents for custom automation, such as Autonomous Answers that deliver instant updates from project data. The AI Project Manager tracks progress autonomously, assigning tasks based on expertise and availability via Intelligent Task Assigning. This reduces manual oversight in teams handling multiple workflows.
For meetings, the AI Notetaker captures discussions, generates action items as tasks, and builds agendas with the Smart Agenda Builder. It integrates with Zoom and Google Meet, turning recordings into searchable clips. Enterprise users report faster follow-ups, though accuracy dips in noisy environments.
The Enterprise AI Search draws from connected sources, such as Salesforce and GitHub, to provide org-wide answers. Every Premium LLM in One Brain lets users switch models for optimal results. Compared to monday.com AI, it offers deeper context without extra apps, but requires solid data organization.
AI Creator tools generate on-brand images and docs without prompts. The AI Image Generator creates visuals from text, while the AI Task Builder details subtasks from chats. Privacy features include GDPR and HIPAA compliance, with no third-party data training. General pricing adds to ClickUp tiers, making it more economical than separate tools like Notion AI.
Teams using it note a 3x faster task completion and 1.1 days saved weekly, according to 2025 studies. Start by connecting core apps and testing one feature, like stand-ups, to build familiarity before scaling.
Notion AI by Notion
👍 Pros
👎 Cons
- Super easy to setup
- Works across all your notes, docs & projects
- Easy drag & drop text editor
- It can take a while for it to understand your tasks
- It can be difficult to use for complex tasks
Notion AI is an integrated AI solution that enhances Notion’s workspace by automating tasks, generating content, and connecting apps for seamless productivity. It’s designed to simplify workflows, allowing you to search across apps, create detailed documents, or translate content, all within Notion’s familiar interface. Trusted by teams at Nvidia and OpenAI, it’s built for both individual creators and enterprise users. The AI respects workspace permissions and uses secure encryption, ensuring data privacy. Notion AI stands out for its ability to act, not just suggest, making it a practical tool for busy professionals.
The Research mode is a key feature, pulling insights from your Notion documents or uploaded PDFs to create summaries or detailed reports in minutes. For example, it can scan a 50-page document and deliver a concise overview, saving a significant amount of time. The Multi-Connection Platform (MCP) integrates with tools like Slack or Google Drive, letting you query data across apps without switching tabs. This is a step beyond what competitors like Clickup offer, which focuses more on task management, or Asana, which prioritizes project tracking over content creation.
Another strength is the translation feature, capable of converting documents into languages like Spanish or Japanese with high accuracy. The autofill function for databases is equally impressive; it can populate rows with summaries or insights based on existing data, streamlining project management. However, users on free or Plus plans face usage limits, which can disrupt workflows if you rely heavily on AI features. This restriction isn’t as pronounced in competitors like Coda, which offers more flexibility in its free tier.
Notion AI’s flowchart generator is a hidden gem, quickly transforming rough ideas into visual diagrams, making it ideal for presentations or brainstorming. The model picker allows you to choose between GPT-4.1 and Claude 4, offering flexibility for tasks such as creative writing or technical analysis. Unlike Clickup or Asana, Notion AI’s strength lies in its all-in-one approach, which combines note-taking, database management, and AI automation on a single platform; however, it may lack the depth of specialized project management tools.
Privacy is a priority, with SOC 2 and ISO 27001 certifications and no data retention by LLM providers for Enterprise users. Non-Enterprise plans have a 30-day data retention policy, which might concern some users. The tool’s learning curve is manageable, but those unfamiliar with Notion’s ecosystem may need time to fully grasp its potential, especially for advanced features like custom permissions.
To get started, use Notion AI for small tasks, such as summarizing meeting notes or translating a document. Experiment with the flowchart tool for visual projects, and leverage Research mode for quick insights. If you’re already using Notion, the AI feels like a natural upgrade; just be mindful of usage limits on lower-tier plans.
Taskade
👍 Pros
👎 Cons
- One tool that can do many things
- It's like Notion on steroids
- Also supports video calls right from the app
- Some project management features like Gantt charts are not there
Taskade was developed to bring AI to as many individuals and teams as possible, offering AI-powered productivity to everyone.
It’s not a single tool but a set of tools, offering an AI generator, the ability to manage tasks and projects, notes & documents, create mind maps and flowcharts, and chat with AI to prompt it about your stuff as well as anything else that comes to your mind.
Taskade works across devices and platforms, offering clients for Android, iOS, Mac OS, Windows, Linux, and also works on the web with extensions for all popular browsers.
In a way, it’s like having a second brain for you and your teams. With Taskade, you get to supercharge your team productivity and all your work is in sync in one unified workspace.
Now, we’re not sure one tool is up for the task, but Taskade thinks the opposite and that it can truly provide the next generation of team collaboration. Check it out and see whether it can replace the many tools you’re currently using (or plan to use).
Tom’s Planner AI Assist
👍 Pros
👎 Cons
- Now, everyone can make a project plan
- Gantt charts are great for visual people
- The initial plan generated is a good starting point
- Lack of integration with third-party tools
Tom’s Planner is an AI-powered project planning tool that lets you get a complete and ready-to-use project plan in two minutes with a Gantt chart from a short description.
The tool works by prompting GPT to create a project on your behalf, break it down into seven phases, and give it the name of each phase.
After it gets the names of the seven main phases, Tom’s Planner further prompts ChatGPT to break down every phase into eight activities — and voila, you get your plan all with a Gantt chart. That’s how simple it is.
Of course, there are a lot of details to take care of in the background, but this is how it works in general terms.
There are additional features you can set if you’d like, or start with the initially generated plan. In any case, it is much easier to use Tom’s Planner than to look at the blank screen. We like it.
How can AI help project managers?
AI adds a lot to project management, enabling automation for certain tasks while also streamlining activities across the board. Here’s what it brings to the table:
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Content creation
Instead of using another app to create content, you can do it right from the project management app. Powered by the same technology that is behind ChatGPT, this feature lets users quickly create articles, blog posts, ads, and other written content while they are in the project management app.
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Streamlining marketing
That content creation part comes in especially handy in creating marketing campaigns. Users can quickly come up with ads for all popular platforms right inside the project management app – rather than switching between the tabs to use another tool.
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Knowledge sharing
AI can also be used to faster search through documentation all members of the team need to get things done. Instead of using the actual search, AI enables users to ask questions about documents that are stored in the shared knowledge base and get instant answers.
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Task management on steroids
AI can help automate routine tasks such as scheduling, resource allocation, and progress tracking. By handling repetitive administrative duties, it allows project managers and team members to focus on more strategic and creative aspects of their projects.
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Enhanced communication
AI can enable more efficient team interactions, including document sharing and remote collaboration. Virtual assistants and chatbots can manage routine communications, set up meetings, and keep team members updated on project changes and deadlines.
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Personalized experiences
AI can learn from individual behaviors and preferences, suggesting optimized workflows and tasks for every member of the team. This personalization ensures that members can work effectively according to their unique strengths and working styles.
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Resource optimization
In theory, AI can also provide advanced resource management capabilities – including optimizing the allocation of human resources, budget, and materials. We’re not sure this is much needed in project management for software products, but we could be wrong.
We’ve just scratched the surface here. One thing is clear – AI is here to conquer different aspects of our lives, and project management is definitely one of them. If you still haven’t, you should check some of the tools listed above and start benefiting from productivity gains.