Best AI Tools for Project Management
AI tools have also found their way to change project management, enabling teams to streamline processes, enhance decision-making, and foster more effective team collaboration.
In most cases, the AI tech has been implemented into existing project management solutions to enable new features, mostly in the content creation department, allowing for more streamlined workflows.
As a result, users can get more done while they are inside a project management app, instead of switching between multiple apps and services.
In addition, AI can also automate some repetitive tasks, like scheduling, resource allocation, and progress tracking — freeing up project managers to focus on more strategic aspects of their projects.
Here are some of the best AI tools for project managers:
ClickUp AI
👍 Pros
👎 Cons
- Project management on steroids and then some
- What used to take 30 minutes now takes 30 seconds
- Works for different kinds of roles in your company
- You have to pay more to use ClickUp AI
The all-in-one project management service ClickUp has its own AI tool that aims to help users get their work done faster.
It does that by providing users with relevant tools for different roles. For instance, you can use it for sales, marketing, customer support, project management, product & engineering.
Whichever role you’re in, you will be able to use AI to summarize long text and write faster. Much faster. As ClickUp says, what used to take 30 minutes – now takes 30 seconds.
Have writer’s block, and you need to prepare an article for Medium? No problem; let AI spark your creativity by generating the full page from the title you provide. It can do the same with ads and other written material, and at the end – make it look professional with your company’s header.
The best part is that ClickUp made sure access to AI is available throughout its platform. So wherever you are in ClickUp, AI assistance is just a click away. Love it.
Notion AI by Notion
👍 Pros
👎 Cons
- Super easy to setup
- Works across all your notes, docs & projects
- Easy drag & drop text editor
- It can take a while for it to understand your tasks
- It can be difficult to use for complex tasks
An AI service of the popular note-taking service, Notion AI is promoted as “your ultra-capable teammate” that will summarize what’s important and actionable. And because it’s integrated within Notion, there is no need to jump back and forth between your notes and a separate AI app.
According to Notion, this combination will help users quickly fix spelling & grammar, translate texts, edit the tone of their writing, make it shorter or longer, better explain stuff — and even get new ideas for their writing.
Also worth noting is Notion’s unique and highly flexible drag-and-drop text editor, which allows users to rearrange and transform any AI-generated content easily.
Taskade
👍 Pros
👎 Cons
- One tool that can do many things
- It's like Notion on steroids
- Also supports video calls right from the app
- Some project management features like Gantt charts are not there
Taskade was developed to bring AI to as many individuals and teams as possible, offering AI-powered productivity to everyone.
It’s not a single tool but a set of tools, offering an AI generator, the ability to manage tasks and projects, notes & documents, create mind maps and flowcharts, and chat with AI to prompt it about your stuff as well as anything else that comes to your mind.
Taskade works across devices and platforms, offering clients for Android, iOS, Mac OS, Windows, Linux, and also works on the web with extensions for all popular browsers.
In a way, it’s like having a second brain for you and your teams. With Taskade, you get to supercharge your team productivity and all your work is in sync in one unified workspace.
Now, we’re not sure one tool is up for the task, but Taskade thinks the opposite and that it can truly provide the next generation of team collaboration. Check it out and see whether it can replace the many tools you’re currently using (or plan to use).
Height.app
👍 Pros
👎 Cons
- Automations are off the chart with Height Copilot
- Easy conversion of tasks to release notes
- Instantly find the task you need
- Version tracking is still not there
Dubbed “your AI project manager,” Height.app was created to help you offload the manual and tedious parts of project management.
In that sense, the tool lets you automate team standups, track feedback as tasks, summarize conversations, prevent duplicate tasks, and draft release notes.
The “entire Height package” serves as the source of truth for all your team’s projects, with its AI component automating and streamlining project planning and execution. For instance, it will auto-close tasks and also auto-update them by linking them to PRs.
Height also integrates with other tools, such as Fighma, Notion, Slack and Discord, to name a few — allowing you to use the tools you’re already accustomed to so that you can standardize your workflows and minimize back-and-forth with task forms.
In other words, it will help you streamline your workflow with set-it-and-forget-it automations. So that, ultimately, you do less project managing and more product building. Check it out.
Tom’s Planner AI Assist
👍 Pros
👎 Cons
- Now, everyone can make a project plan
- Gantt charts are great for visual people
- The initial plan generated is a good starting point
- Lack of integration with third-party tools
Tom’s Planner is an AI-powered project planning tool that lets you get a complete and ready-to-use project plan in two minutes with a Gantt chart from a short description.
The tool works by prompting GPT to create a project on your behalf, break it down into seven phases, and give it the name of each phase.
After it gets the names of the seven main phases, Tom’s Planner further prompts ChatGPT to break down every phase into eight activities — and voila, you get your plan all with a Gantt chart. That’s how simple it is.
Of course, there are a lot of details to take care of in the background, but this is how it works in general terms.
There are additional features you can set if you’d like, or start with the initially generated plan. In any case, it is much easier to use Tom’s Planner than to look at the blank screen. We like it.
How can AI help project managers?
AI adds a lot to project management, enabling automation for certain tasks while also streamlining activities across the board. Here’s what it brings to the table:
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Content creation
Instead of using another app to create content, you can do it right from the project management app. Powered by the same technology that is behind ChatGPT, this feature lets users quickly create articles, blog posts, ads, and other written content while they are in the project management app.
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Streamlining marketing
That content creation part comes in especially handy in creating marketing campaigns. Users can quickly come up with ads for all popular platforms right inside the project management app – rather than switching between the tabs to use another tool.
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Knowledge sharing
AI can also be used to faster search through documentation all members of the team need to get things done. Instead of using the actual search, AI enables users to ask questions about documents that are stored in the shared knowledge base and get instant answers.
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Task management on steroids
AI can help automate routine tasks such as scheduling, resource allocation, and progress tracking. By handling repetitive administrative duties, it allows project managers and team members to focus on more strategic and creative aspects of their projects.
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Enhanced communication
AI can enable more efficient team interactions, including document sharing and remote collaboration. Virtual assistants and chatbots can manage routine communications, set up meetings, and keep team members updated on project changes and deadlines.
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Personalized experiences
AI can learn from individual behaviors and preferences, suggesting optimized workflows and tasks for every member of the team. This personalization ensures that members can work effectively according to their unique strengths and working styles.
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Resource optimization
In theory, AI can also provide advanced resource management capabilities – including optimizing the allocation of human resources, budget, and materials. We’re not sure this is much needed in project management for software products, but we could be wrong.
We’ve just scratched the surface here. One thing is clear – AI is here to conquer different aspects of our lives, and project management is definitely one of them. If you still haven’t, you should check some of the tools listed above and start benefiting from productivity gains.