Best AI Tools for Email Writing
Writing emails, especially those for business correspondence, can be boring — unless you use AI.
Gmail is already experimenting with AI writing and auto-complete features, and soon enough – most email services will be able to help you write better emails.
Or you can use a dedicated service for all kinds of writing — email included — that will help you craft better messages and sound more professional when exchanging emails with your colleagues, business partners, and clients.
Here are some of the services you can already use for generating different kinds of textual content and then use their results in your email client:
Rytr
👍 Pros
👎 Cons
- Over 40 supported use cases
- Handy browser extension makes Rytr easily accessible from anywhere
- The rich-text editor lets you fine-tune your content
- Not so good for long-form content writing
Rytr is an AI-powered writing assistant designed to help users create high-quality content quickly and cost-effectively. As such, it can help them write blog posts, articles, emails, ads, product descriptions, and more. In fact, the service supports a variety of writing needs with over 40 use cases and templates, and it can write in over 30 languages with different emotional tones.
One of Rytr’s key features is its advanced rich-text editor that can help you fine-tune your content. You can use it to re-word, shorten, and improve the content before publishing. Also included is a plagiarism checker that makes sure your content is unique and not similar to anything out there.
Rytr has project management and team collaboration capabilities, allowing you to store and organize your projects in one place, manage team members, and download your work. This is particularly important for businesses that handle multiple projects at once.
Another handy feature is Rytr’s browser extension. As you can imagine, it lets you create content while browsing the web, working on an email, a social post, or a blog. With a single click on the Rytr icon, your AI assistant will jump to help you.
Rytr aims to be your all-in-one writing platform and has, in that sense, bundled many other tools into its platform. It includes things like an SEO analyzer for optimal keyword use, a mobile-friendly interface, plugins for WordPress and Shopify, and an API for integration into other apps. This means you get one writing app to rule them all.
Wordtune by AI21 Labs
👍 Pros
👎 Cons
- Helps students better write their assignments
- Great for marketers as it can help them craft better emails, ads, and more
- An invaluable tool for non-native English speakers
- The free plan is somewhat limited
Wordtune is a cutting-edge AI-powered writing tool made to enhance and streamline the writing process. It uses advanced algorithms and natural language processing capabilities to offer suggestions, rephrasing options, and editing assistance to the users. Ultimately, the goal is to help users improve their writing skills and create compelling content.
Wordtune does its magic by suggesting alternative phrases and providing real-time feedback on the clarity, conciseness, and overall effectiveness of the text. It does that by leveraging deep learning techniques to analyze the context of the text and generates suggestions that align with the writer’s intention. The tool can handle everything from a simple sentence to a complex paragraph, offering a range of options to help users articulate their ideas more eloquently.
Perhaps the most important feature of Wordtune is its capability to understand language nuances and adapt to different writing styles. It considers factors such as tone, formality, and target audience — ensuring that its suggestions are appropriate for every context. Moreover, Wordtune can adapt to various writing genres — including academic writing, business communication, creative writing, and more — to assist users in refining their writing style and effectively conveying their message.
Wordtune can sing along word processors, email clients, and web browsers, making it easily accessible from virtually anywhere. It is available as an extension or add-on, allowing users to access its functionalities with just a few clicks without switching between multiple applications.
Beyond writing, Wordtune also serves as a valuable educational tool, assisting students in improving their essays, research papers, and assignments. In the professional realm, it proves to be an invaluable asset for professionals, assisting them in crafting persuasive and polished content.
Grammarly by Grammarly Inc.
👍 Pros
👎 Cons
- It can make a huge difference in your writing style and tone
- Helps you craft much better and more effective emails
- Helpful in generating new article ideas with GrammarlyGO
- Currently, Grammarly supports only the English language
Grammarly is an AI-powered tool that assists with writing. It’s like a companion guiding you toward creating clearer, error-free content. As of March 2023, Grammarly has over 30 million daily active users.
What makes Grammarly really is the way it organizes your writing feedback by theme. As a result, you get to see how each change you make will help your readers better understand what you’re trying to convey. So, by using Grammarly, you ensure your audience gets your message as you intended.
Grammarly is accessible from wherever you need it. There are desktop apps for Windows and Mac computers, mobile apps, browser extensions as well as integration with popular document editors such as MS Word and Google Docs. When installed as a browser extension or desktop app, it will pop out everywhere, suggesting wording corrections as you type.
The important thing to note is that Grammarly goes beyond spell-checking as it can actually understand what you’re writing and make meaningful suggestions. It considers your writing’s style and tone to improve your overall communication. In a way, it acts as a writing coach you can always invoke with a click.
To sum it up, Grammarly makes sure your writing is much better. Its suggestions make texts easier to read and understand. After all, there is a reason why it has that many users and growing.
Writesonic
👍 Pros
👎 Cons
- Makes article writing much, much faster
- Also helps with crafting ad copies and product descriptions
- Used by more than 5 million users and has 15,000+ 5-star ratings
- GPT-4 is available only with paid plans
Writesonic uses AI to help everyone write amazing content without breaking a sweat. Whether you’re a blogger, a website or business owner, or just someone who wants to write cool stuff – Writesonic can help you.
The service relies on OpenAI’s GPT-4 technology to create marketing copies for blogs, essays, social media ads, and sales emails that can help you grab attention and increase sales and clicks.
What’s more, Writesonic will help you kick-start your creativity. You can use it to write long-form articles, sales emails, essays, reports, and even entire ebooks. It’s like having a writing buddy that always keeps going.
And if that’s not enough, there are special editing tools, like a paraphraser to reword your text, an expander to add more details and a shortener to make it, well, shorter.
Writesonic is also very handy for online stores, for which it can provide SEO-optimized titles, descriptions, and bullet points for products. This means that when people search for something on Google, your products have a better chance of appearing at the top.
Finally, it is also convenient for crafting ad copies for platforms like Facebook and Google. With Writesonic, you have a professional ad writer in your pocket.
LanguageTool by LanguageTooler GmbH
👍 Pros
👎 Cons
- Goes well beyond basic spell-checking
- Very useful for non-native language speakers
- Support for different dialects can come in handy
- The translate function is not included (even though it supports multiple languages)
LanguageTool is an AI-powered multilingual spelling, style, and grammar checker that assists with correcting or paraphrasing texts. It offers a “distraction-free writing experience,” a personal dictionary, quality scoring for evaluating style and grammar, along with storage of texts. A special feature called “Picky Mode” provides advanced punctuation, style, and typography suggestions.
LanguageTool works across devices and platforms. Its browser add-on can provide tips to improve your text while typing an email, a blog post, or a tweet. It can automatically detect the language you’re using and provide suggestions. Also, LanguageTool can integrate with popular office programs, such as MS Word and Google Docs, helping you deliver error-free results every single time. Furthermore, there are mobile apps for iOS and Android.
LanguageTool goes beyond spell-checking to also check for grammar errors, punctuation, and even offers advice on forming complex sentences thanks to its AI-based paraphraser. Plus, it can correct casing errors, such as when writing capitalized names, months, places, or national identities — as well as improve writing style by detecting overused phrases, foreign terms, redundant words, and improper word choices.
The tool supports more than 30 languages and dialects — including English, Spanish, German, French, Dutch, and Portuguese, while offering language variations of English like the US, UK, Canada, Australia, New Zealand, and South Africa.
LanguageTool is available in two tiers: a free version that corrects spelling, simple punctuation, and some style mistakes; and a Premium version that goes beyond that to help produce the best possible text.
The tool is especially useful for academic texts like term papers, theses, and other scholarly works, with a discount available for students. It is used by numerous organizations, such as BMW Group, European Union, and Deutsche Presse-Agentur.
How can AI help you write better emails?
If you’re receiving a ton of emails every day, many of which require responses, you know it can be a pain to address all of them. You may have to sound polite, provide explanations and arguments, and overall spend a ton of time to keep a professional attitude and étiquette. In that sense, here’s how AI can help you with this:
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Generate professional emails
Just tell the AI what kind of email you want to send and to whom (i.e., partner, client, colleague, etc), and let it do the magic for you. What you’ll get is a solid draft, you can then tweak and finally send it to the recipient.
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Let AI create responses for you
For instance, you can provide AI with the email you’ve received and tell it what kind of response you want the tool to write for you. And voila, watch the magic taking place in front of your eyes. You’ll get a professionally crafted response you would otherwise spend a ton of time writing.
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Hold your anger
We’ve seen a few services such as [SERVICE_NAME] that let you write what you actually want to say to the person on the other end (yes, you can curse), and get it to generate a professional reply you can safely send to anyone. Pretty cool.
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Create a series of emails
This can be very useful for anyone using an autoresponder service. Instead of doing it all by yourself, you can rely on AI to generate a series of emails. Just explain to the AI what you’re trying to achieve and let it do the hard work for you.
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Generate a “thank you” email
Similarly, when someone contacts you from a website or asks for a quote, you should send that person a “thank you” email. Here too, the AI can help and generate that message for you. Since the algorithm has been trained on all kinds of messages, it knows how to craft engaging messages.
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Create other content
Beyond emails, you can use the same service to generate other textual content, such as articles, blog posts, social media updates, ads, essays, and more. In fact, we argue for getting one service that can handle different kinds of tasks and help you create all kinds of texts.
Not everyone is using AI to generate emails, but that doesn’t mean you shouldn’t do it. As far as we can tell, this is the future – with AI doing the heavy lifting and adding pleasantries to your correspondences. It’s the brave new world.